Recruiting the best candidates for any company is not always easy, especially in today’s competitive job market. According to Korn Ferry, an organisational consulting firm, the global talent shortage could reach more than 85 million by 2030 with a loss of $8.5 trillion in unrealised annual revenues.

This is where having a reliable recruiter comes in. Working with recruiters is an efficient and effective way for employers to find and attract talented candidates to fill their job vacancies. You’ll be able to get the best candidates before your competitors. You’ll save time and resources in preparing the new hires for their roles. You’ll also reduce the possibility of staff turnover if the recruiter you work with can find the right candidate who can match your company’s needs.

Whether you’re new to working with recruiters or looking to improve your existing process, here are some best practices that will help you make the most of your partnership with a recruitment agency.

1. Be clear with your hiring needs

Communicate your hiring requirements to the recruiter as clearly as possible to ensure that they will find the right candidates for your job vacancies. Be specific about the qualifications, skills, experience, and other criteria that you’re looking for in a candidate. If you’re not too familiar about the requirements for a particular role, a recruitment agency can guide you for a more focussed search.

2. Understand the process

Establishing a smooth working relationship with your recruiter is vital to getting the best results. Make sure that you understand their hiring process and timelines. Finding the best fit for your job vacancy can take a lot of time and effort, especially if the position is highly technical or on the c-suite level. Have an agreement with your recruiter to set realistic expectations. Be patient and work closely with them to ensure that the right candidate is found.

3. Offer competitive compensation

To attract top talent, your company should be able to provide a competitive compensation package. Work with your recruiter to determine the appropriate salary range for the position, based on industry standards. Take note of the benefits and perks that your organisation is offering. Consider making adjustments if necessary so they’re relevant to the staff’s needs.

4. Give feedback and be responsive

Provide feedback to the recruiter to ensure that they’re on the right track when searching for candidates. Evaluate and give your inputs on resumes and about the candidates that the recruiter presents to you. Let them know if there are any changes in your hiring needs. Recruiters often work on tight timelines, so it’s important to respond to their emails and calls as soon as possible. This will help to ensure that the hiring process moves forward smoothly and efficiently.

5. Maintain a structured interview process

Working with a recruiter will help you to have a more consistent interview process. Using structured interviews will enable you to directly compare candidates to come to a more informed decision. Look at how you currently conduct your interviews for candidates. You might need to fine-tune the process with a recruiter to get better results.

6. Review passive candidates

Some candidates may not be looking for new work now, but it won’t hurt to reach out to them with the right offer to attract them. The recruiter would have extensive resources to search for these passive candidates and provide a short-list that you can evaluate and select from.

7. Avoid recruitment bias

Having biases can prevent you from hiring the best talent for your company. Biases may even trigger issues that could have damaging legal consequences for your organisation. Recruitment experts can guide you on how to dismantle these biases, so you’ll have a clearer direction in selecting candidates. More importantly, you’ll be able to provide a working environment that welcomes diversity, equity, and inclusion – an asset that will attract many interested applicants.

8. Work with recruiters with automated tracking systems

Recruitment agencies nowadays use an applicant tracking system (ATS) that can save you time, effort, and resources. It automates administrative functions of recruitment such as scheduling interviews, posting job ads in various platforms, and sifting through applications. It also serves as a practical tool in showing useful recruitment metrics that can be the basis for getting better candidates in future job vacancies.

Find better hires with the expert head-hunter agency in Vietnam

Recruiting the best talent presents many challenges. That’s why it’s crucial to connect with a reliable recruiter that has years of proven expertise. The Talent Consultants — a Vietnam recruitment agency – has been providing staffing solutions for a wide variety of industries such as IT, Manufacturing, FMCG, and Supply Chain. Our talent acquisition sourcing in Ho Chi Minh City enables us to recruit highly skilled candidates to support the business community.

For enquiries on how your organisation can benefit from our recruitment services, contact us on +84 28 7309 7991 or book your free consultation here. Job seekers are also welcome to check out our job vacancies page or submit your CV here.